Repository of Legal Documents and Negotiable Instruments

Policy number: 1.8

Policy section: Institutional Affairs

Revised Date: March 24, 2025


1.  Policy Statement

The University Secretary shall maintain all original legal documents. All negotiable instruments are retained for safekeeping by the Senior Vice President for Business and Finance and Chief Financial Officer, such as warranty deeds, deeds of trust, and judgments.


Revised: March 24, 2025

Adopted: June 1, 1994

The official University Policy Manual is housed in the Office of the University Secretary. The University Secretary is responsible for maintaining new and updated policies and for maintaining this website. Should the official University Policy Manual conflict with any internal policies, procedures, departmental administrative rules, or guidelines, that may be contained in manuals provided by schools, departments, or divisions within the University, the official University Policy Manual controls.