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Reservations

Reservations are only available to ÌìÃÀ´«Ã½ Student organizations in good standing and ÌìÃÀ´«Ã½ academic or business departments. Individual wishing dedicated space should see Drop-In Use below. 

Reservations serve the ÌìÃÀ´«Ã½ students, faculty and/or staff. Reservations serving external-to-ÌìÃÀ´«Ã½ are Special Events. See Events below.

Return space to original condition and format or additional fees will apply including but not limited to: damage, cleanliness, trash removed, scuff marks, classroom configuration, equipment returned, etc.

If in doubt or not sure, submit the Dedman ÌìÃÀ´«Ã½ . A Campus Recreation representative will respond by email with more information and instructions.

Reservation Rules

• • Requests must be received 3 days before the desired date.
  • Requests only accepted from authorized representatives of the organization (officer listed on organization page in ÌìÃÀ´«Ã½ 360) or academic/business department may request to reserve space.
  • Attendees and participants must be ÌìÃÀ´«Ã½ students, faculty, and staff with ÌìÃÀ´«Ã½ ID.
  • May not be hosted or sponsored by external-to-ÌìÃÀ´«Ã½ groups, associations, businesses or organizations.
  • No fee, charge, or monetary donation to participate or attend the reservation.
  • No food.
  • No drinks including open containers and canned beverages.  Drinks with resealable containers are permitted.
  • No tobacco/vaping on property, including exterior tanning pool and sand volleyball courts.  
  • No possession, consumption, or under influence of alcohol or drugs on property. 
  • If the reservation involves an instructor not employed with ÌìÃÀ´«Ã½ Campus Recreation or external-to-ÌìÃÀ´«Ã½ vendor, the organization or department will need to seek approval from ÌìÃÀ´«Ã½ Student Affairs before reservation will be approved.
  • Reservations must be within regular operating hours and do not require additional personnel or resources.
  • Studio reservations do NOT include access to storage closets or stereos.
  • Reservations do NOT include tables, chairs, or dedicated equipment unless agreed upon by ÌìÃÀ´«Ã½ Campus Recreation in writing.
  • Decorations must be approved by Campus Recreation.
  • Reoccurring reservations are limited to 6 hours/week and no longer than 3 hours in a single day.
  • Exceeding approved reservation times will result in charges equivalent to the hourly rental rate.

  RESERVATION INSTRUCTIONS

   

  • Enter ÌìÃÀ´«Ã½ Stable
  • Submit an Indoor Reservation Request (Do NOT submit and Event Request or Event Support)
    • Enter desired date(s) and times. Select Show More dropdown
    • Find building name (Dedman ÌìÃÀ´«Ã½ for Lifetime Sports)
    • Select Search
    • Select the desired space (if unable to select space, it is not available for the entered date and/or times)
    • Click Continue
    • Complete the fields on the following page
      • Please include organization/department name in the title and description.
      • Use the Description to provide details of who the reservation will serve and activities.
    • Select Continue
    • Select the Repeat This Reservation for reoccurring reservation requests for the 1) Same Space, 2) Same Times, and 3) Same Day for Multiple Weeks or Multiple Days of the Week.
  • An individual Indoor Reservation Request is required for each space.
  • RESERVATION REQUEST DOES NOT DETERMINE RESERVATION APPROVAL.
  • A member of the ÌìÃÀ´«Ã½ Campus Recreation Reservations/Events will contact you with any questions.
  • Upon Reservation Request approval, the requester will receive an email confirmation with an outline of the limitations, restrictions and rules. 

   

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Crum Lacrosse, Intramural Field, and Outdoor Rec Tennis Courts

• Return fields or courts to original condition including picking up trash, remove personal items, return borrowed equipment, etc.
• No animals on the fields or courts.
• No vehicles on the fields or courts including but not limited to bicycles, golf carts, scooters, etc.
• No tents, canopies, or structures on the fields or courts.
• No food allowed on the fields or courts.
• No alcohol, smoking, or tobacco use on property.
• Activity may be delayed or cancelled due to inclement weather.

For Crum Lacrosse and Intramural Field Reservations, submit the Campus Recreation .

Drop In Use

Individual use of selected Dedman ÌìÃÀ´«Ã½ spaces on a first-come, first-served basis.

• Restricted to Mat Room Studio, Studio 2, and Studio 3. 
• Individuals will be held responsible for damage and cleanliness.
• Not permitted within 15 minutes of an upcoming reservation.
• Limited to 1 hour.
• NO stereo, AV, or access to equipment in storage closets. 
• No tape on mirrors, windows, floor, or walls.
• Drop-In Use will be documented to the individual requesting to utilize the space.

DROP-IN INSTRUCTIONS

• Arrive in-person at the Dedman ÌìÃÀ´«Ã½ front desk to inquire of space availability and check-out the space.
• ÌìÃÀ´«Ã½ ID or Dedman Member Card will be needed for Drop-In Use.
• Upon arrival to space, report any damage or cleanliness issues to the front desk BEFORE using the space.
• Return equipment to the proper location, remove trash, close and lock door, and report to the front desk to pick up ID.
• ÌìÃÀ´«Ã½ Campus Recreation reserves the right to suspend Dedman ÌìÃÀ´«Ã½ privileges, place holds on accounts, and report for Community Standards and Conduct cases until balance paid.

Events

Events will involve contractual agreements with the University and/or ÌìÃÀ´«Ã½ Campus Recreation, demonstration of liability insurance, and applicable fees and charges. 

Dedman ÌìÃÀ´«Ã½ Rules and University Policies apply.

For Dedman ÌìÃÀ´«Ã½ facility use, an Event is defined as:

• Hosted, sponsored, organized, or provided by an external-to-ÌìÃÀ´«Ã½ organization, group, association, or business.
• External-to-ÌìÃÀ´«Ã½ attendees or participants.
• Charge, fee or donation to participate or attend including philanthropy events.
• Outside normal operating hours.
• Involves the serving or distribution of food.
• Activities involving minor children.
• Involves vendors and/or require special set up/breakdown, additional equipment or services, or manipulation and changes to existing facility spaces.
  • External-to-ÌìÃÀ´«Ã½ vendors will require copies of contract with organization and Certificate of Insurance (COI) meeting University requirements and listing ÌìÃÀ´«Ã½ Methodist University (ÌìÃÀ´«Ã½) as additionally insured.
• Activity or attendance numbers require additional staffing for proper facility risk management and supervision.

Please contact ÌìÃÀ´«Ã½ Campus Recreation Reservation/Events for more information.

EVENT INSTRUCTIONS

 must be received 4 weeks in advance of the desired date.

A member of the ÌìÃÀ´«Ã½ Campus Reservation and Events team will be in contact by email upon receipt of the Reservation/Event Inquiry Form.